The tool you need does not exist. So you improvise.
It is not an organisational flaw. Off-the-shelf software is made for everyone, and therefore for no one in particular.
The spreadsheet has become the software
It started simple. Today it has twelve tabs, formulas nobody understands any more and a version that circulates by email.
Information is retyped from one tool to the next
The same data is typed into the quote, the invoice, the schedule and the customer file. Every retype is a possible error.
Your customers have no view of their case
They call you to find out where their request stands. You search, you answer, you start again the following week.
Understand the flow, prototype, deliver in stages.
An application is built from what you already do. It goes into service in usable pieces, not as one block at the end.
The existing workflow
We observe how the work is done today: who enters what, when, with which tool. From that we derive the screens needed and what the application must do, no more, no less.
The clickable prototype
Before a single line of code, you handle an interactive mockup of the main screens. That is where back-and-forth costs the least.
Development in increments
The application is delivered in successive versions, each usable. You test it with real data, we fix, then we move to the next increment.
Before and after: what actually changes.
Your team keeps its useful habits. It loses the retyping.
| Situation | Today | With Kayo |
|---|---|---|
| Data entry | The same information typed into several tools | Entered once, available wherever it is useful |
| Tracking a case | In the head of the person handling it | A status, an owner, a next step visible to the team |
| Access from the field | A file to open on the office computer | An application usable on a phone, on the move |
| Customers | Call to find out where their request stands | Check their portal, receive the useful notifications |
| Evolution | A spreadsheet nobody dares touch | Features added increment after increment, without breaking everything |
What stays in your hands.
An application touches the core of your organisation. You decide what it does and who has access.
You approve every increment
Every delivered version is tested by you before going into service. Nothing goes to production without your approval.
Your data stays yours
It is hosted on an account in your name, exportable at any time in a standard format.
Access is defined by you
Who sees what, who edits what: roles are written with you and can change without new development.
The code is handed over to you
The source code and its documentation belong to you. You can evolve it with us or with someone else.
Proven tools, chosen to last.
The technical base is widespread and documented. Another team could take it over without starting from scratch.
- Next.js·web application
- React Native or PWA·mobile version
- Supabase or PostgreSQL·database
- Vercel·hosting
- Stripe·payment, if needed
- Figma·clickable prototype
« A good tool stands out because nobody notices it. It does what the team was already doing, better. »
A cleaning company that schedules its teams on a shared spreadsheet.
Fictional example to show the process. Timelines are those of a typical project and vary with scope.
- Week 1
Observation
Three people fill in the same schedule. Replacements are arranged by text message and never recorded. Customers call to confirm the visit.
- Weeks 2 and 3
Prototype
A three-screen prototype: the week's schedule, the job sheet on a phone, the customer portal with the date of the next visit. Two test sessions with the team leaders.
- Weeks 4 to 9
First increment
The schedule and the job sheet are developed, tested for a week alongside the spreadsheet, then adopted. The spreadsheet is set to read-only.
- Weeks 10 to 12
Second increment
The customer portal goes live. Customers see their upcoming visits and receive a confirmation the day before. Confirmation calls to the front desk drop.
Illustrative scenario: scope, timelines and features are examples. They are defined with you, based on your workflow. An illustration is not a promise of results.
Before you ask.
Web application or mobile application?
It depends on who uses it and where. A web application works on every device with no installation; an installed app is justified for intensive use in the field. We advise the right format, and the two often combine.
How long before I can use it?
The first usable increment generally arrives after four to six weeks, depending on scope. The rest follows in stages, while you already use the first version.
What if my needs change along the way?
That is expected. Delivering in increments makes it possible to redirect the next one. Anything outside the initial quote is priced before being started.
Can it connect to my current tools?
In most cases, yes: invoicing, calendar, email, quoting tool. We check what each tool allows before committing.
The other Kayo services, and N8DE's automation side.
Describe your project and we will reply with a clear proposal.
A few lines are enough: your business, what you expect from the project, your timeline. No need to have everything figured out.